Worcester School Committee FY17 budget deliberations (round 2)

scheduled to start at 4; list of accounts is here; they should be picking up with administration; the budget itself is here, and the Table of Contents on (web) page 7 is hyperlinked to each account. Updating as we go.

Budget account by account (round 2)

Starting with school nurses and posting as we go
Monfredo motion to approve
approved


personal services
O'Connell: principal mentor program part of personal services: not here?
Boone: not in FY15 either
O'Connell: what is admin doing?
Boone: network of principal support system
make sure they're connected with professional development
security guards: level funded
O'Connell asks if it should be revisit or expanded
Allen: that is one of the items that is in the RFP for school security assessment
O'Connell then we'll get a recommendation
Novick: curious if we need the security guards at all
39% decrease in special education expenses due to coming back in house
are we required to use Teachpoint?
Rodrigues: (not exactly) cataloging goals of teachers and the PD necessary to support them
Biancheria: partnerships?
Boone: Children's Friend no longer receiving grant to provide School-aged mothers program
United Way providing services this year; waiting to hear if they have a grant for next year
Biancheria: is there a night shift of security at Creamer?
Allen: yes, thus not listed under day program costs
translation: in different areas of the budget
have we continued to work with new ideas as others across the country?
Rodrigues: yes, we have
continue to absorb more and more families whose first language is not English
all information that goes home has to be translated into seven languages
IEPs into any language that a family speaks
large database of documents reused
have been working with community on translating and communicating with families
different ways that we can provide the services while not being redundant moving forward
Biancheria: have we discussed with other districts how they're handling it?
Rodrigues: yes, the reverse: Springfield has looked to us
Boston, Springfield, us largest in the network dealing with the issue
approve

administrative clerical salaries
O'Connell: change in system administration amount
Allen: all positions in account are contractually approved increases, longevity, step increase
O'Connell: is that due to upgrade in positions in superintendent offices?
Boone: there is no upgrade in those positions
O'Connell: change in salaries structure
Allen: same salary scheduled
No change
approve

non-instructional support
Biancheria: information system, concern that we have an additional 11.5 positions under various grants
Allen: no change in the number of positions in IT position
Boone: last year you asked for a specific report for internship opportunities
internships saves us in terms of the total salary piece
grant opportunity to fill the gap
Biancheria: motion to how we complete the department
have a number of employees that are being paid under grants
Allen: report that compares this year versus last year
approved

support overtime
O'Connell: in some accounts we've increased 2%; in this one, 5%
Allen: in other accounts there is vacancy or attritition to offset; there is none here
closer to align with actual expenditures
O'Connell: do you still anticipate underspending
Allen: no, traditionally underfunded
Monfredo: appears that this item is underfunded, in need of additional clerical help
administration needs to consider going forward
approve

administrative salaries
O'Connell: motion to reduce account by $200,000
message to reduce number of central adminstration
significant number of people under other accounts...number is significantly
"would be a maximum of two people"
Monfredo: believe Mr. O'Connell's heart is the right place
281 out of 320 district
nearly all district spend more
Petty: thought we were just talking about how to support principals, now you want to take them away?
roll call: fails, 5-2
Biancheria:
approve

Misc Ed OM
Biancheria looking for $25,000 to move $25,000 from Facilities OM
was approved at last discussion
"I think that we've had a very long year...would like to see $100,000 under school safety so we can do what we can prior to having a large report from an outside company"
asks to open the item again to move the money
Foley: think we're all on the same page in terms of our buildings
we talked about building repair dollars being insufficient last time
"I don't know that we gain a whole lot by moving $25,000 from one account to the other"
safety systems like fire alarms
prefer to keep it as it is
more than $25,000 that will be used over the summertime
O'Connell: support Biancheria's motion
"modest sum"
"drop in the bucket compared to what we will need to spend"
Petty: is $75,000 enough to what's needed?
Allen: it's a 50% increase from this year
not sure if I followed the direction of the discussion correctly: if the intent is simply move money from one to the other...
Petty: the money is there if needed
Bianchera; looking to have the hundred under school safety to provide the walkie talkies that are necessary
instead of blanket hope that it will go there
Boone: can provide to School Committee a report on support provided to security
Novick: $25000 per building from this account for repair: that isn't enough to keep up already
also provides for repair of heat, plumbing, electrical already
Ramirez: should have audit performed before increased investment in safety
"that could change everything that we're investing in today"
Foley: fully expect to be back here in six or eight months with a list of things from the safety audit
probably something over several years
Petty: waited until we had a report before shifting it over
roll call to move $25,000 from repair to safety: fails 4-3
approve Misc Ed OM without F
Foley recused
F (building and parking lot rentals): Biancheria, are we anticipating overcrowding at Chandler El?
Allen: third year of contract, still significantly overcrowded
Biancheria: gym at Y rented for $40,000?
Allen: ten month contract access
Biancheria: any work towards not renting parking lots but owning parking lots?
Allen: do you have a parking lot in mind?
Boone; Gates Lane sign off on shopping center, Chatham Street have been renting for some time
Biancheria: probaby purchasing is going to be more expensive, discussion is if there are any other options of purchase
Boone: parking is a premium particuarly in our older schools
would be interested in classroom space, if we had funds, than buying parking lot
motion to look at buying Chatham St
approve

Instructional Materials
Novick: looking at testing spending through testing audit via Accountability
can we clarify with city that funding us at zero brings us below due to charter tuition
O'Connell: do we know how much we can pull out of here?
Allen: wait til state budget is passed
this account has funding for Abby Kelley's transportation, as its undercalculated by that amount
O'Connell: asks for information from admin once we have them
Biancheria: recommened to fund $68 per pupil, not a change from FY15
why wasn't B spent down?
Allen: frozen during second quarter
Biancheria: that's a drastic dollar amount
Allen: difference is that it's being level $215,000; increase is for special education classroom
Biancheria: who didn't have money to do anything?
Boone: as monitor quarterly, froze some purchases across the district
Biancheria: we only alloted $60,000 for supplies?
Boone: either IAs or supplies after 9C cuts
Biancheria: look at this in the future, difference in the dollar amount
had some concerns with that
"hardship for us"
we went up $43,000 in student support services
Boone: requirements for psychological testing are very specific assessments; we're at least 3 versions behind the current assessments; needed to update those
approved

special education tutition
Novick: breakdown on how that works per student
O'Connell: full circuit breaker?
Allen: full being 75%

Instructional assistant salaries
Monfredo: anything on IAs grants
Allen: either going to be zero or what we budgeted?
hope work of House will prevail; budgeted House amount
approve

teacher salaries:
Monfredo: two more non-teaching department heads?
Rodrigues: positions are result of restructing in Child Study
one for 504s, the other for McKinney-Vento
both department heads for evaluation of personnel
evaluate school adjustment counselors
Monfredo: wouldn't we be better off hiring school adjustment counselors?
Rodrigues: will be working with student in 504s and in homelessness
deficit in supervision and oversight
used to have a PBIS coordinator, coordinator of Child Study (which was left vacant last year)
Biancheria: elementary PE and health: how is time determined for schools
Allen: liaison juggles how to deploy staff to all the schools
Boone: we have a requirement to provide PE to our students
Monfredo: how many adjustment counselors are we hiring?
Rodrigues: hiring 3 more
Monfredo: have 4 people doing 1 person's job
Rodrigues: no, had two department chairs, were already there
two new people will be doing the 504 and the McKinney-Vento
that's one of the roles they'll assume
approve

Child Nutrition
O'Connell: Fruits and Vegetables grant; 14 schools are participating in the program
Lombardi: are requirements for the grants
do apply for schools beyond those in the budget, but they are often not awarded
O'Connell: is there a reason?
Lombardi: it's USDA funds alloted on a state by state basis
state chooses which districts and which funds
O'Connell: is it based on free and reduced numbers?
Lombardi: it's at discresion of DESE
we received one of the highest of level of funding
O'Connell: is there any reason why we're not applying for all schools that are avaible

grants:
Novick: Title I; forecast of what's up
Barnes: so much circulating around, forecast is difficult
Boone: watching ESEA closely, will advocate and share as it comes up
Biancheria: vocational director: half funded at Perkins
vocational director for district at Tech
Biancheria: teachers coming off of Chapter 74 funding, not changed on budget
Boone: funding blended between local, state, and federal
still providing bus passes for internship? Yes
O'Connell: adult education: dollars decreased in materials and supplies?
Allen: grant continues to be level-funded, but salary increases, has to come from somewhere
$95,000 is from rest of budget
O'Connell: teachers and instructional coaches increased
Allen: sustainability of Level 4 schools and those coming off into
approve

back to utilities
report came back
O'Connell had made a motion to reduce oil by $5000
motion to take $15,000 from these accounts
look at trends and directions; reflect likely prices in this area
Boone: number two fuel oil is down but have factored in change in gas
Allen: have already assumed a natural gas savings, have not yet locked in
even half a cent difference would eat up difference
after summer months will have a better idea of actual prices
O'Connell: can we hold topic in July?
Foley: small dollars, don't know that we'll know in July
quarterly reports really do look at which accounts may be move or underspent or overspent
perhaps wait til first quarter report, can see what gas pricing then?
O'Connell: could transfer into another account for beginning of school year
Petty: we don't know what it's going to cost us for safety
motion to cut $15,000 fails 4-3
Biancheria: still averaging $245,000 in electrical between South and Sullivan
there's been a change, I don't see a change
Allen: now in MSBA, we'll see a change going forward
Martin: we are in process of design for solar panels at Sullivan, will reduce draw
Boone: city is contractor for that work
Martin: panels across parking lot of Sullivan this summer
Monfredo: any other schools that we're putting solar panels in
Martin: Burncoat High and Elm Park
approve

Motion to approve entire budget
budget approved 5-2

Finance and Operations (mostly operations) update

Today's (early) Friday letter includes a Finance and Operations memo, which you can find here.

• First up, the annual school choice report, in both directions: 480.5 students choicing out, 85.2 choicing in. The district receiving the largest number of WPS pupils is West Boylston (that's a change, incidently; it's been Wachusett for a number of years) at 130, followed by Wachusett (109), Berlin-Boylston (65.3), Leicester (29.4), and Auburn (20.7). We're receiving the largest number of students from Shrewsbury (14.4), Leicester and Wachusett (11 each).
• The summer feeding schedule is also forwarded, but you can also find it here. Any child under 18 can visit and get lunch Monday through Saturday, save July 4 and 5. Locations include all library locations (including the schools), Union Hill School, and both state pools. Please pass this along to anyone in the city who could use the information. Summer can be a hungry time for kids.
• We also have the solar panel update. Roof coatings ahead of the panels going in looks as though it's mostly complete; most panels are going in now, 'though South's will be going up in September, and Norrback's in November.
• As for MSBA (you got some of this already, so I'll give you what's new), it looks like Worcester Arts Magnet and Columbus Park will have their windows for school, or shortly thereafter; no date on Chandler Magnet, but that's finishing a second year, so let me check; Tatnuck Magnet is going to be a second shift in the fall job, as May Street and Lake View were last year, due to window manufacturing schedules; and the boiler replacement at Worcester East Middle is a complicated project, so we may be looking at a temporary one come fall (boy, I hope not!).

Let me know if you have questions!

Summer building work

There are often projects going on in our schools over the summer; this summer, we have several BIG projects happening:

• Worcester East Middle School is getting new boilers.
• Chandler Magnet School is getting the rest of their new windows. They're also getting the roof work and solar panels done, thus the flags around the roof.
• Worcester Arts Magnet School is getting new windows, as well as some work done to the vestibule and the bathrooms.
• Columbus Park is getting its new boiler, as well as having the new windows installed.
• Tatnuck Magnet is getting new windows.

Good stuff! (And thanks, MSBA!)

Physical plant updates: ESCo

ESCo projects: additional solar array projects at six schools
working out details at how projects would work
solar arrays at Belmont St, Chandler Magnet, Elm Park, North, Roosevelt, and South High
(Sullivan Middle and Worcester Tech have them already)
roofs need to be resealed; extends roof warranties on these schools for 20 more years (except for South is not getting resealed)
city has some debt services on these projects
estimates that 20% of electricity will be provided by solar arrays for these schools
13 cents per kilowat
50% for supply, 50% for electricity
continuing to pay city for supply rate for the electricity which city will use to pay off bonds
rest is seen as savings to WPS on utilities cost
note here from me that this takes a capital expense and converts it to a utility expense (which counts as net school spending), that the city is essentially charging the schools for a capital project
South High is not being resealed, removal and replacement of solar panels is included in agreement
city pays for the solar panels, city retains ownership of solar panels

Ain't No Sunshine

...yet.

You may have caught the article in yesterday's paper about some solar projects at six Worcester Public Schools. Alternatively, you may have caught the item on last week's City Council agenda on which the article is based. 

That last was the first I'd heard of it, which meant that I had a pretty good idea that we probably weren't going to be putting solar panels on six schools this summer (yes, we are kept better informed than that, and, rest assured, something that major is going up on the blog!). 

This afternoon, we received the following email from Superintendent Boone: 

The City Manager last week notified the City Council of solar projects at several WPS schools and this report appeared in yesterday’s Worcester Telegram.  While my administration supports alternative energy options for our schools, the City Manager’s report and the newspaper article failed to emphasize that these are all proposed projects.   

There are many benefits to this project and I look forward to actually discussing these projects with the City Manager in the near future.   

The report mentions that Sullivan Middle has been completed.  Actually, no work has been done at Sullivan Middle and significant roof work would be needed before solar panels could be installed.  The city does not intend to seal the existing roof as it is planning with the other schools due to costs at this site and that places this project in jeopardy.   

South High Community School has been identified in our Statement of Interest submittal to MSBA as our priority project.  We need determine the scope of MSBA work that may occur at the school before we invest in roof repairs and the installation of solar arrays on the roof of the school.  

The report states that roof sealing at these schools will occur this summer.  Once there is full agreement on a variety of outstanding issues, this work will commence, but this summer looks too aggressive.   

The ability to extend the existing roofs by another 20 years would allow us to use capital budget funds in other areas in the upcoming years and the potential of having reduced energy costs in our budget are certainly reasons that we will explore these projects, but my administration is undertaking a complete review and conducting due diligence before any work begins.  I intend to execute a memorandum of understanding to ensure all facets of these projects are known upfront.   

I intend to keep you informed of this potentially exciting work.  Since all of these projects are still proposed, we were not at a stage where we believed that an update was timely. 

Emphasis NOT added.

A bit more from me: we had to adjust this year's (FY13) accounts due to WPS not recooping as much money as was predicted from the already completed ESCo projects. We already had reason, but now have more to look very carefully at any major outlay of funds (and facilities resources) to see if the investment actually has a reasonable return. Thus far, we're not seeing those borne out.
We've also had excellent success of late with our MSBA submissions. If we have roof work to do (and, no argument from me, we do), overlooking an 80% reimbursement to jump the gun on solar panels doesn't make a lot of sense. The roof is the priority.
Finally, as Superintendent Boone says above: we just this spring submitted South as our number one priority for major renovation and replacement. I know we're serious about that. It doesn't look very serious, though, to have a proposal to put solar panels on the roof of a building that we're hoping to see a major rehab or rebuild on within the next few years.